Realm

User with Responsibilites

Welcome to the Realm Resources Hub for Users with Responsibilities

Realm is our secure online ministry hub, designed to help you stay connected with others across the diocese, participate in events, and access important information—all in one place.

Some Realm users have access to additional tools and permissions. These individuals—often clergy, parish administrators, diocesan staff, or ministry leaders—are called Users with Responsibilities.

What User with Responsibility Means

As User with Responsibilities, you may be able to:

  • View or update group rosters

  • Manage parish or diocesan events

  • Post documents or communicate with group members

  • View or update church records (if assigned)

  • Access financial or administrative tools (if applicable)

These tools are designed to help you fulfill your role more efficiently—while keeping things secure and organized.

✅ Getting Started is Simple:

  1. Watch for an email from notifications@onrealmmail.org. This is your invitation to Realm.

  2. Click the link in the email to set your password and activate your account.

  3. Visit onrealm.org/diowis anytime to log in.
    (Tip: Save this link as a bookmark in your browser for easy return!)

You can also download the Realm Connect App to your phone or tablet using the same link.

Need Help?

If you’re unsure of your access level or can’t find what you need, contact the diocesan office for support. We’re here to help you make the most of your tools in Realm.

📄 Resources for New Users

  • Realm Connect FAQ
    Clear answers about privacy, groups, and how Realm works.
    Note this content is in the FAQs below as well.
    👉 View the PDF

  • Getting Started Guide for Realm
    Easy, step-by-step instructions for logging in, uploading a photo, and exploring features for Users with Responsibility.
    👉 View the PDF

  • If you ever feel stuck or unsure, help is just a phone call or email away.

We are here to support you.
Please reach out to:

Matthew Payne
Data Specialist for the Diocese
📧 matthew@diowis.org
📞 920-279-6267

FAQs

  • Realm is a church management system to improve information sharing and communication. This online database is designed for congregations and church entities. Realm has a basic database field structure, but the diocese can create new fields to meet diocesan needs.

  • Most users interact with Realm Connect, an online portal and app designed for simple and easy access to Realm information. Users with responsibilities—like diocesan staff or ministry leaders—interact with Realm’s backend portal to manage information using a variety of tools.

  • Realm has several built-in features, but the Diocese currently focuses on three:

    1. Directory – Follow and stay connected with people across the Diocese.

    2. Groups – Connect with others who serve on diocesan committees or share ministry interests (like Altar Guild or music).

    3. Events – Register for diocesan events, check in, and access event details (like Diocesan Convention).

  • Each user can control what information is visible to others. A small number of administrative users have access to view all user information.

  • Only registered diocesan Realm users can view information—it is not available to the public. Users may see names, and in some cases, addresses, phone numbers, or emails, depending on permissions. Group members can view contact information for other members and leaders. Administrative users have access to all information.

  • A Group is made up of people connected by a shared topic, purpose, or ministry area. For example, the diocesan Mission Council forms one group, and a Senior Warden group includes all senior wardens from parishes. Within each group, members can post messages and share resources—like a sample building use agreement.

  • Some users are pre-assigned to a group by an administrator. For example, most parishes provided names of their Altar Guild leaders, who have been added to the “Altar Guild” group.

    Users can also request to join groups by using the “Find a Group” tab in Realm. Group leaders review and approve these requests to ensure appropriate membership. Some groups, like the Mission Council, are hidden and won’t appear in the public list of groups.

  • These are just a few elements of Realm. If you have questions or need additional explanation, contact

    data specialist Contact Matthew Payne (matthew@diowis.org or 920-279-6267)

  • See this page for more info to support you!